LearningFlow LearningFlow vs Softr
Softr turns an Airtable base, a Google Sheet or a Postgres table into a branded app with logins, and it is good at that. LearningFlow starts further back: the teaching tools, the files and the students sit in the same place as the app you publish.
App builders · Sources last read 13 September 2026
Choose Softr if
Softr is the right call when the app is the whole job and the data already lives somewhere else.
- Your records are in an Airtable base or a Postgres table and must stay the live source.
- You need a branded portal for a few hundred outside clients on Gmail and Outlook addresses.
- One operations person is building one internal tool, with no organisation to configure around it.
Choose LearningFlow if
LearningFlow is the right call when the app is one part of teaching, not the whole of it.
- A parent consent form and a staff marking screen read the same records, each with its own rights.
- You need a Word document, a working spreadsheet or a narrated MP4 out of it, not a CSV.
- Four hundred students need their own accounts, and a price per head is what puts it out of budget.
Where the two are built differently.
One app, one database.
One app means one door. Whatever the form is allowed to do, it is allowed to do everywhere. Stopping a parent from reading the other thirty replies is a rule you write inside the app, and have to keep writing correctly.
Several apps, one base, a contract each.
Each app holds its own contract: which tables, which columns, which rows, and which of read, insert, update and delete. The reminder never sees a medical note. Suspend one app and the other two keep running.
What each one does.
Written from each product's own documentation. Where something is true only on a higher tier, the row says so.
| Softr | LearningFlow | |
|---|---|---|
| Where the records live | Connects to a live Airtable base, Google Sheet, HubSpot, MySQL, Postgres or a REST endpoint and reads it in place. | Records sit in Bases, our own shared spreadsheet-style store, so existing data has to be brought in. |
| Sign-in for outside people | Mature hosted sign-in with magic links, dynamic user groups and per-record filters, plus SAML and OpenID on Enterprise. | A published app gets its own address and its own sign-in. |
| Cost as the audience grows | Seats. Pro is $99 a month billed annually and caps you at 50 Team users and 250 Client users. | Credits rather than seats. No seat count, and no subscription is required. |
| Features per member of staff | A builder is Workspace Owner, Full Collaborator or Guest Collaborator. A guest is limited to named apps, so access is scoped by app rather than by feature. There is no switch to turn one feature off for one person. | Seven capabilities switch per member, among them chat, flow creator, solution designer and base. |
| What comes out as a file | CSV and Excel from a Table block, PDF from the Item Details block, and downloads of files already attached to a record. | Real files: .pptx, .docx, .mp4, .mp3, .png, and spreadsheets whose formulas still work when you open them. |
| Learners as a user type | One app-user concept, split for billing only. Students on your school domain count as the dearer Team users. | Students are a first-class user type, with their own accounts, join codes and assignments. |
| Running it from your own software | The API covers users only: create, invite, deactivate, magic links. From Professional up, a workflow can also be started by an incoming webhook, or run on a one-time or recurring schedule. What is missing is an endpoint that runs a task and streams the result back. | POST /task/:taskId with an x-api-key, optional SSE streaming, per-key credit top-up and usage reporting. |
| If the builder leaves | Apps stay with the workspace, but billing sits with a single Workspace Owner, and handing that over is a manual step they must take first. | Work is stamped with the organisation at creation and never moves. Removing a member deletes the membership row, not the object. |
What comes with it here.
Fifty-nine ready-made tools
A public gallery of teacher tools: lesson plans, marking rubrics, quizzes, worksheets, report comments, text levelling and questions from a YouTube video.
A narrated whiteboard video
One sentence becomes an MP4 in 16:9, 9:16 or 1:1, with subtitles off, as a sidecar .srt file, or burned into the picture.
Real xAPI, three ways
Ingest an xAPI package, use the self-hosted SQL learning record store, or point at the store your organisation already runs.
Apps that send email and WhatsApp
A published app can call Gmail, Resend, WhatsApp, web search, document parse and speech-to-text, with credentials injected server-side so the app never holds a secret.
Where Softr is the better choice
If your data already lives in Airtable, HubSpot or Postgres and has to stay the live source, Softr reads it in place. LearningFlow has no such connection. For an operations team publishing one branded portal to outside clients, Softr is a shorter road, and its hosting, magic-link sign-in and user groups are mature and well documented. Buy it for the portal.
The whole stack against Softr.
The table above compares the two at the job they share. This one runs every capability past both, because what a school is choosing between is usually a tool that does one job and a workspace that does many. Hover any mark to see what it means, and a partial one to see exactly what is limited.
| LearningFlow | Softr | |
|---|---|---|
| Ask and read | ||
| Chat with AI | ||
| Research the web and write it up | ||
| Read text off an image or a scan | ||
| Agent browses the live web | ||
| Make | ||
| PowerPoint deck | ||
| Spreadsheet with working formulas | ||
| Word document | ||
| Image generation | ||
| Video generation | ||
| Narrated whiteboard video, corrected scene by scene | ||
| Voice-over | ||
| Song generation | ||
| Interactive web page | ||
| Edit what it made, online | ||
| Slide and design templates | ||
| Presenter on camera, from a photo you supply | ||
| Teach | ||
| Ready-made teacher tools | ||
| Build your own tool, no code | ||
| Lesson that branches on the answer | ||
| Hears them read aloud, checks pronunciation | ||
| Assign to a class with a join code | ||
| Assignments and submissions | ||
| Student accounts | ||
| LTI link from your LMS | ||
| Learning records to your own LRS | ||
| SCORM 1.2 package out | ||
| Build | ||
| Working app | ||
| Full working platform templates | ||
| Several apps over one database, rights each | ||
| App sends email or WhatsApp | ||
| App runs on a schedule | ||
| App accepts webhooks | ||
| Generate real-time apps | ||
| Generate AI-driven apps | ||
| Shared database | ||
| Revoke one app's access, not the others | ||
| Run | ||
| Run any tool from your own software | ||
| Choose the AI model, on every plan | ||
| Switch a feature off per group | ||
| Organisation keeps the work when staff leave | ||
| We do not do this | ||
| Transcribe a video or audio file | ||
| Custom domain for a published app | ||
Before they decide.
We have 400 students on our own school email domain. How does the bill work on each?
On Softr they are Team users, because they share a builder's email domain. Team users cap at 50 on Pro and 100 on Business, so 400 pupils needs an Enterprise contract. LearningFlow bills credits rather than pupils, so you pay for what runs, not per pupil.
Can we keep Softr and run LearningFlow alongside it?
Yes, and that is a sensible split. Keep the client portal in Softr, where the data source already lives, and use LearningFlow for the lessons, the files and the student accounts. There is no live link between the two, so anything you want LearningFlow to work on has to sit in a Base.
Softr reads our Airtable base. Can LearningFlow?
Not live. Bases are LearningFlow's own store, so the records have to sit there. A published app can call out to Gmail, Resend, WhatsApp, web search and document parse, but there is no live connection to an Airtable base or a Postgres server.
Our LMS team asked about SCORM.
Softr makes none; it is a front end for data. LearningFlow packages the video: a finished Whiteboard Studio MP4 exports as a self-contained SCORM 1.2 zip, and the LMS is marked complete on what the learner actually watched, not on dragging the slider. Only the video, and SCORM 1.2 only, with no 2004, AICC or cmi5. A deck, a quiz or an app still reports over xAPI, into the self-hosted SQL learning record store or the one your organisation already runs, and launches from Moodle.
What happens when the AI allowance runs out?
On Softr, monthly AI credits are 5 on Free, 10 on Basic, 50 on Pro and 100 on Business. Plan credits reset each month and do not carry forward, though unused add-on credits roll over for up to one month. AI features pause when the balance is empty, and you are not charged. On LearningFlow there is no plan allowance. You hold credits and top them up, and personal, organisation and enterprise wallets stay separate, so a teacher's free monthly grant never pays for the school's work. Top-up is manual, and there is no automatic refill.
Where this came from. Read on 13 September 2026. Softr changes its product and its prices without telling us, so check anything that decides a purchase.
Try it on your own work.
Teachers get credits every month, free. No card, no seat count.